File management permissions are defined by WordPress user roles that get possibility to execute some specific actions on files and categories. All the users in a WordPress User Role are seeing permissions applied to their account. That includes:
In the category view, you can activate the possibility of frontend file upload. Then, your users can upload files directly while browsing a file category, on the frontend. The file upload possibility is controlled by a setting in each WordPress user role. Moreover, admin can generate a shortcode for file upload with a preselected category, also controlled by a user role limitation setting.
A user can upload files from frontend only if he's user role is allowed to. Also, following the user file access rights, the files uploaded will be published or will require to be approved by an admin after being uploaded. Note, it's also possible to allow file upload for public users (not connected) if, for example, you are on an intranet trusted website.
Additional access restriction is possible using a password per file category. This is similar to the WordPress password protection on posts, just edit a category to setup password, and it's done! Furthermore, the password protection can be combined with a user role access limitation.
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